Henry Mayo Newhall Supplier Diversity Policy

Henry Mayo Newhall Hospital (“Henry Mayo”) is committed to providing equal access and opportunity to all suppliers and to facilitate nondiscriminatory business relationships by promoting and increasing the diversity of spenders within its supply chain. This Supplier Diversity Policy has been developed to encompass all activities of Henry Mayo associated with outreach, identification and participation of

Small and Historically Underutilized Businesses (S/HUBs), including Minority-, Women-, LGBTQ and/or Service Disabled Veteran-owned businesses in Contracting Opportunities for construction, architectural, engineering and other goods and services (including professional services). Diverse suppliers will help Henry Mayo foster innovation as we move forward with improving the facility and care.

A.) Non-Discrimination and Diversity and Inclusion Commitment

This Supplier Diversity Policy is based on and consistent with the commitments to diversity and inclusion and non-discrimination in all contracting practices.

1. Diversity and Inclusion Commitment – As an economic engine and major employer in Los Angeles County, Henry Mayo is proud of its inclusive hiring practices and broadly diverse workforce. Henry Mayo's vendors reflect their support in our commitment to diversity and inclusion by performing work for the communities we serve. We encourage contractors to achieve diversity and inclusion by employing diverse work forces, engaging diverse development teams, hiring subcontractors with diverse ownership and workforces, and employing locally based SBEs (Small Business Enterprises).

2. Non-Discrimination Commitment – Henry Mayo requires that suppliers, which is intended to include contractors and vendors, shall not discriminate on the basis of race, color, gender, pregnancy, marital status, familial status, sexual orientation, gender identity and/or expression, religion, national origin, disability, or age except for programs that may target services for specific participant groups. Additionally, suppliers shall demonstrate the standards, policies and practices necessary to render services in a manner that protects and respects individuals. Henry Mayo Newhall Hospital reserves the right to review vendor performance and terminate contracts with vendors who create or foster intimidation or a hostile work environment.

B.) Supplier Diversity Policy Statement

Henry Mayo purchasing practices are designed to provide all suppliers with a full, fair and meaningful opportunity to participate in our procurement opportunities regardless of race, gender or ethnic origin. We are committed to creating a supplier base that reflects the diversity of communities we serve and the needs of patients. Henry Mayo encourages and supports the participation of historically underutilized businesses that can successfully compete for prime or sub-contracting opportunities.

C.) Scope and Intent

1. This policy shall apply to all purchases of goods and services, including professional services, and contracts for construction and construction related services, made by Henry Mayo Newhall Hospital.  

2. The Supply Chain Department will encourage all Henry Mayo departments to provide opportunities for S/HUB participation whenever practicable.

D.) Henry Mayo Responsibilities

The Supplier Diversity Policy and programs that support it will be administered and managed by Henry Mayo’s Supply Chain office and the contract coordinator. All departments are expected to be familiar with, support and assist in carrying out the Supplier Diversity Policy. Being selected as a supplier depends on the company’s goods and services and how it aligns with Henry Mayo’s business needs.

E.) Outreach Communication Efforts

Outreach communications are both HMNH system-wide and external (contractors, potential contractors, chambers of commerce, government agencies, community stakeholders). Outreach to external S/HUB-related organizations, agencies, workshops and conferences will continue to be focused on establishing communications that inform, facilitate networking, and assist in the overall development and management of system goals. Ongoing efforts will encourage practices to enhance competitiveness and opportunities for S/HUB involvement. Henry Mayo will continue to actively foster a diverse supplier base.

F.) Electronic Procurement and Vendor Registration

All current and proposed vendors/contractors are required to register with Henry Mayo Newhall Hospital’s Supply Chain office. Current and proposed vendors must complete a Vendor Registration Application prior to receiving an award or renewing a contract. Henry Mayo provides procurement opportunities to a diverse range of suppliers.

G.) Reporting Requirements

California State Assembly Bill 962 requires an annual reporting to the Department of Health Care Access and Information explaining Henry Mayo’s supplier diversity statement and expressing our goals regarding certified minority, women, LGBTQ, and disabled veteran business enterprises. Current reporting requirements include:

1. Appropriate performance metrics to determine progress of the Supplier Diversity Program as well as efforts to encourage participation of more historically underutilized businesses in the Henry Mayo procurement process.

2. An annual report of the hospital’s procurement efforts with enterprises that have at least a majority (51 percent or more) of their workforce in California. The annual report should incorporate a mix of qualitative and quantitative discussions in the areas of procurement (e.g., dollars spent, direct and sub-contract percentages); supplier development (e.g., initiatives to assist S/HUBs in building capabilities, procurement plan) and program quality measurements (e.g., # RFPs with S/HUB participation in bid process, outreach events).

3. Henry Mayo Newhall Hospital may reach out to prime contractors to request Tier 2 procurement.

H.) Listings of Underutilized Businesses

The Henry Mayo Supply Chain Office shall maintain a listing of all underutilized businesses. The listing of underutilized businesses may be used to notify firms of business opportunities. The office may also contact firms to provide certifications or current contact information.

Underutilized businesses may provide evidence of certification related to their bona-fide ethnic, gender and/or military veteran status from appropriate third-party certifying organizations. A sample of acceptable certifying agencies include, but are not limited to, National Minority Supplier Development Council and Women’s Business Enterprise National Council.

I.) SBE Certification Efforts

Henry Mayo shall ensure that all current and proposed vendors/contractors interested in participating in SBE solicitation or contract measures are appropriately certified by Los Angeles County’s Internal Services Department, Division of Small Business Development (SBD). SBD and the Department of Consumer and Business Affairs (DCBA) is responsible for certifying, decertifying and recertifying applicants for the SBE Program. Henry Mayo shall continue to refer interested vendors who are not currently certified to SBD or DCBA for assistance with certification.

J.) Strategic Procurement Initiatives

1. Authorized Initiatives: The Supply Chain may utilize any of several authorized strategic initiatives, in accordance with Los Angeles County SBE Code requirements, and as defined in AB 962 to further supplier diversity results.

2. Other Best Practice Initiatives and Solutions: Various Henry Mayo departments shall work collaboratively in determining and developing strategic initiatives, to be used in support of the Supplier Diversity Policy.

K.) Adherence with the Supplier Diversity Policy

All employees of Henry Mayo and contracted vendors are directed to advance the Supplier Diversity Policy and Assembly Bill 962 and 1392.